Executive Assistant (357750)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQ+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Period of Appointment

2 Years – Fixed Term

Hours per fortnight

73.50 hours per fortnight – flexible options available. 

Duties

Provide high level administrative support to the Community Corrections directorate staff, including minute taking, setting agendas, record keeping, management of invoices and accounts and management of confidential materials.

Manage a range of incoming correspondence, being the primary contact for multiple inboxes and the initial point of contact for stakeholders, in a professional and timely manner to support the delivery of directorate outputs.

With support from the Executive Officer, maintain and update the Community Corrections intranet, external website and be the local administrator for the Division’s information system.

With support from the Executive Officer and Business Services Manager, manage the Division’s physical assets including computers, printers, phones, vehicles and all accommodation related issues.

Work in partnership with the Learning and Development Manager to develop and coordinate administrative tasks associated with staff training, including record keeping, planning, material preparation, venue and facilities booking, external training booking for staff and the collation of feedback from a variety of sources.

Actively participate in, contribute to and support the organisation’s Quality & Safety and Work, Health & Safety processes, including by providing administrative support to a number of committees.

Work collaboratively with internal and external stakeholders to achieve organisational goals.

The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Download the Statement of Duties and any Associated Documents

 New-Executive Assistant (357750) 2023.pdf

 About the Department of Justice (Community Corrections).DOCX

 About the Department of Justice (Community Corrections).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf