Administration/coordination Officer

Governance & Resource Management Group / Grants, Data and Assurance Division / Data and Assurance Branch

APS 4 ($71,856 – $82,012) | Ongoing | Full-time

Canberra, ACT

ABOUT THE BRANCH AND TEAM 

The Data and Assurance Branch is responsible for administering the Australian Government Assurance Reviews Process. The Branch also leads and supports whole-of-government data initiatives to inform policy and service delivery and optimise use of government resources. We provide policy advice to the Minister for Finance. We coordinate decisions and actions across Commonwealth agencies and with state and territory governments to use data and digital opportunities to greatest effect. 

Assurance Reviews are short, intensive reviews, conducted by a team of independent Assurance Reviewers at critical points during a project’s or program’s lifecycle. The reviews provide an arm’s length assessment of the project/program against its specified objectives, and early identification of areas requiring corrective action. For clarity, please note the positions being advertised do not involve performing the work of an Assurance Reviewer.

Additionally, all members of the team, regardless of their level, will gain exposure to all aspects of the coordination and commissioning functions as part of on-the-job training and professional development.

More information about Assurance Reviews is available on the Finance website at:

ABOUT THE OPPORTUNITY This is an exciting opportunity to contribute towards successful delivery of major projects and programs across government, particularly those that are high risk and high cost. 

The Assurance Reviews Unit is responsible for commissioning and coordinating Cabinet-mandated Assurance Reviews (Gateway Reviews and Implementation Readiness Assessments). Assurance Reviews are in place to strengthen the oversight and governance of major projects and programs and assist Commonwealth agencies to deliver major projects and programs successfully.

Key responsibilities include: 

day-to-day coordination of Assurance Reviews by working closely with Commonwealth agencies to provide advice, guidance and administrative support in the lead up to each review

managing multiple reviews concurrently, engaging independent review teams (through established procurement processes), booking travel for reviewers, preparing planning meeting agendas, and maintaining and updating the team’s database

engaging with a wide variety of stakeholders, both internal and external to Government

contributing to the team’s improvement activities such as helping to modernise business processes, frameworks and systems.

DETAILED VACANCY INFORMATION

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

ELIGIBILITY ADVICE & CANDIDATE NOTES

Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.

Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.