Executive Team Assistant

Description

Summary

My client is leading Australia’s transition to a clean energy future. They generate and source renewable energy, and increase the value of intermittent renewables by firming and providing customers with clean, reliable and competitively priced energy solutions.

They are in a very exciting growth stage and due to promotions internally, they are on the search for an Executive Team Assistant to help support the leadership and facilities area of the business.
It’s critical in this role that the ideal candidate has a “can do “attitude and is driven to learn and be agile in a fast pace environment.

Your day will look a little like;

Plan and scheduled meetings, conferences, and travel for executives.

Facilities administration including property lease monitoring, rental payments, repairs & maintenance

Process expenses, create purchase requisitions and arrange the payment of invoices.

Support, and supervise the Facilities Team Assistant.

Manage internal travel account and provide training on how to use travel booking system.

Deliver facilities induction sessions for new starters

Fleet vehicle administration, including delivery tracking and coordination, payments, service history and registration.

Coordinate external and internal functions and events.

Monitor office supplies and support the facilities team to maintain a high standard of convenience and service

Provide reception relief support

Ad-hoc Administration duties

Required skills & Qualifications;

Certificate or Diploma in Business Administration

Proficient in Microsoft Office

Excellent written and verbal communication skills

Proven ability to build strong professional relationships

High attention to detail

Ability to work well as part of a team an autonomously

Must be a permanent resident or Citizen of Australia