Executive Assistant – C-suite

• Admin / Secretarial / Office Support
• Executive Assistant
• Sydney
• Contract or Temp

23/3/2023

• EA to C-Suite based in North Sydney offices with flexibility
• TEMPORARY CONTRACT- with potential to go permanent.
• 150k package

About the Company:
Boutique is representing one of the largest global Insurance brokerage groups. This company has been named one of the World’s Most Ethical Companies by Ethisphere for the last 10 years, as well as being on the Forbes World’s Best Employers list.

About the Role:
You are an experienced, professional Executive Assistant who will act as a trusted business partner to the Chief Executive. You are adaptable, well organised with an ability to think and plan ahead in anticipation of changing needs.
  
Key Responsibilities:

• Exceptional administrative support including complex diary management; travel (domestic and international); event coordination; expenses; managing inbox traffic; coordinating corporate communications on behalf of Executive Leadership Team
• Prioritise enquiries; think critically; problem solve and ensure smooth running of day-to-day operations
• Coordinate Executive Leadership team meetings and taking of minutes; preparing reports; action planning; preparing packs; booking meetings, rooms and hospitality
• Produce thorough and accurate business reports
• Working highly collaboratively with wider EA team to ensure smooth management of Executive Leadership Team   
• Coordinating domestic and international travel
• Maintaining discretion and confidentiality in relationships with all employees, directors and external clients
• Respond to email enquiries, provide general information and refer enquiries to appropriate sources based on a broad knowledge of the business, procedures, protocols and people
• Anticipating requests and pre-empting stakeholder requirements
• Facilitating the execution of documents
• Coordinate divisional team meetings, leadership team meetings and drive accountability for actions
• Preparing and drafting letters, reports and presentations, including Board papers for Leadership Team members
• Preparing expenses on behalf of the Chief Experience Officer
• Manage and coordinate divisional events

About You:

• Passion and drive to provide excellent service with a willingness to go above and beyond
• Self-motivated, warm, professional demeanour with high levels of confidentiality and discretion at all times
• Exceptional attention to detail, even someone who can think ahead to add value
• Proficiency across all Microsoft Office suite and an interest in process improvement for simplification, efficiencies
• Strong ability to manage conflicting priorities and deadlines  

How to Apply:
Don’t miss out on this rare senior opportunity. Click on to APPLY button or contact the team on (02) 8098 0988
   
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