Administration Officer, Clerk Grade 3/4 – Legislative Council – Parliament Of Nsw – Sydney, Cbd

One temporary full time position for up to 12 months in the Committee Office and one temporary two year full time position in the Bicentenary and Corporate (Black Rod) Office, each with the possibility of ongoing employment.

$75,992 pa – $83,211 per annum (Clerk Grade 3/4), plus employer’s contribution to superannuation and annual leave loading

Flexible working conditions, including working from home at times, subject to business needs

Parliament of NSW, Sydney CBD

Are you an experienced administration officer, with outstanding organisation and communication skills?

Do you want to work for the NSW Parliament, supporting the Upper House and its committees, which will soon be celebrating 200 years as the cornerstone of democracy in New South Wales?

We are a dynamic, hardworking team supporting the work of the Legislative Council in the NSW Parliament. This includes supporting the work of the Chamber and the numerous inquiries conducted by parliamentary committees, as well as coordinating events and visiting delegations.

The Legislative Council is the Upper House of the NSW Parliament. It is a House of Review, and acts as a check and balance on the Executive Government. The Department of the Legislative Council supports the activities of the Upper House, including its sittings, committee inquiries, protocol and corporate responsibilities. It also undertakes communication and engagement activities to inform and educate the community, as well as key internal and external stakeholders.

The Department has three parts – the Procedure Office, the Corporate and Bicentenary (Black Rod) Office, and the Committee Office. The advertised roles are based in the Committee and Corporate and Bicentenary (Black Rod) Offices.

Department staff strive to provide exceptional services to our key stakeholders including the President of the Legislative Council, members and their staff, government agencies, participants in committee inquiries, members of the public and visitors to Parliament.

The Legislative Council is committed to improvement and excellence. We offer thorough training, ongoing career development and support, and excellent working conditions, including working from home at times, subject to business needs. Applicants need to bring a passion for the democratic process and an interest in understanding how it works in New South Wales along with a desire to work in an environment where impartiality and integrity are key.

About the positions

Administration officers in the Committees team assist with the processing of submissions, organisation of hearings and committee meetings, management of records, and production of committee reports. They also assist in responding to enquiries from a wide range of stakeholders.

Administration officers in the Black Rod team are responsible for providing administrative support including contributing to the organisation of events related to the Bicentenary of the Legislative Council in 2024, protocol and ceremonial events, managing records, completing routine financial transactions and responding to enquiries from a range of stakeholders including the Office of the President.

Your up-to-date resume [maximum three pages] which clearly details your skills and experience as relevant to this role, and

Your response [maximum two pages] to the targeted questions below.

Your resume and response to the following targeted questions will be the initial assessment method used to determine your suitability for the role compared to other applicants.

Applications for the role of Administration Officer (Committee Office) should answer questions one and two. Applications for the role of Administration Officer (Bicentenary and Corporate (Black Rod) Office) should answer all three questions.

Applications that do not include a response to the targeted questions will not progress to the next stage of assessment.

Targeted questions

Describe a situation where you have had to manage a heavy administrative workload and competing priorities within a short timeframe. What was your approach to managing this workload?

Provide examples of how you have used your verbal and written communication skills to communicate with a wide range of stakeholders, including in sensitive situations.

Event planning and delivery can be unpredictable. Describe a time when you had to deal with a last minute change when planning or delivering an event. What did you do?

Electronic attachments must be MS Word compatible or in pdf format.

Working for the Legislative Council

Talent pool

A talent pool may be created through this recruitment process. A talent pool is a group of candidates who have undergone an assessment process and have been identified as being suitable for this role or similar roles. A talent pool is valid for a period of 18 months.

Technical assistance: Should you encounter any technical problems, please contact ‘I work for NSW’ helpdesk 1800 562 679 (Monday – Friday).

Job Reference:  00009JCG

CLOSING DATE: Monday, 10 April 2023 []