Recruitment Mobilisation Administrator

Collar Group has been retained by one of our National Key Accounts to source a Recruitment Mobilisations Administrator to join their Subiaco Office. The client is a quality focused service provider specialising in civil works and contract mining headquartered in Perth.
 

• Full time hours
• Located in Subiaco
• Permanent position
• $32.00 – $38.00 per hour + superannuation

WHAT THE ROLE ENTAILS (but not limited to):

• Recruitment – Ability to work closely with internal management team to understand
  future requirements, provide advice and support to management and candidates
  throughout the recruitment process, management of hiring process including advertising
  positions, working with 3rd party labour hire partners, assessing candidate applications,
  shortlisting, interviewing
• Mobilisations – organising medicals, PPE, contracts, inductions, site access for both new
  starters and transfers
• Liaise with client and client site contacts to ensure mobilisation deadlines are met,
  qualification checks are complete, additional training, flights and accommodation are
  booked prior to mobilisation
• Notify personnel of mobilisation flight locations, times, and accommodation
• General Administration duties, answering incoming calls, timesheet processing etc
• Collection, checking and filing daily timesheet
• High level customer service to both internal and external clients
• Preparing and maintaining accurate information on roster system and personnel folders
• Ensuring 100% compliance and reporting on compliance
• Roster management
• Management of flights and accommodation
• Updating training matrix
• Assisting with project Document Control
• Provide administrative support to leaders across the group as required
• Ensure the efficient operation of the site by maintaining records, document control,
  library management, registers, files and ensuring accessibility for relevant personnel
• Thinking outside the box to provide solutions when obstacles are thrown your way

 
REQUIREMENTS FOR THE ROLE:
 

• At least 2 years’ Recruitment/Mobilisation Co-ordinating experience preferably in Mining or Construction Industry.
• Previous experience in end to end Mobilisation of personnel
• Previous experience working with the resources sector, in a similar role
• Experience as Mobilisation Administrator, Coordinator, Project Support etc is advantageous
• Very high attention to detail
• A positive mindset
• Ability to multitask and prioritise work functions
• Highly self-motivated, methodical, and organised
  Must be a team player with a strong work ethic and the ability to adapt to change
• Ability to work autonomously and in a team environment
• Strong interpersonal, verbal and written communication skills
• Working knowledge of OPMS would be seen as a definite advantage
• Previous experience in ENABLE or travel booking software
• Previous experience in site based travel bookings
• Excellent communication, organisational and time management skills essential
• Excellent level of competence with Microsoft Office Suite
• Good sense of Humour

  If you have a genuine desire to grow, learn new things and come along a journey to succeed, apply today!