Digital Pathology Project Admin Officer

Role

The Digital Pathology Project Administration Officer is responsible for providing high level confidential administrative support to the Director Digital Pathology inclusive of diary and email management, meeting preparation, day-to-day office management and other high-level administrative services.

This position will be responsible for the execution of key administrative processes including the diary management, KRONOS management, scheduling meetings, acting as a minute secretary, ordering stationary and other items such as computer equipment, contract management (purchase orders, invoices and accounts payable) leave, and personnel related tasks to support the efficient execution of the Program.

About You

You will have previous experience as an Administration Officer, Program Administrator or Personal Assistant with:

Minimum of 3 year related administrative experience is strongly desirable;

Ability to prioritise own workload, multiple tasks and meet deadlines;

Ability to deal with difficult matters in a confidential and professional manner always, and to be able to work under pressure when certain situations arise;

Flexibility and adaptability of working hours to attend meetings and special activities in accordance to operational requirements and to undertake duties as required;

Highly organised, ability to prioritise and multi-task and meet deadlines in a fast-paced environment;

Demonstrated ability to manage a range of complex tasks within and across a number of areas at the one time;

Excellent writing skills including a demonstrated ability to prepare reports using clear, concise language and organise information into a logical sequence and include content appropriate for the purpose and the audience;

Ability to effectively communicate with multi-function streams and diverse stakeholders;

Excellent interpersonal skills with demonstrated ability to interact with all levels of the organization; and

Intermediate-Advanced in the use of Microsoft 365 applications including Outlook, SharePoint, OneNote Visio, ELO, KRONOS, Microsoft Word, Excel, and Power Point.

What We Offer:

access to Monash Health in-house learning portals to further expand your acute clinical skills & knowledge base

avenues to further develop your leadership & project management skills

mentorship & career guidance

support to attend relevant forums & conferences

a supportive learning environment, should you wish to undertake postgraduate studies

In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsided staff car parking and gym, uniform and the Employee Assistance Program (EAP).

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services at .

Offers of employment can only be made once all required probity checks have been completed. These include:

reference checks;

a clear Police Check conducted within the last three months;

a current Victorian Employee Working with Children’s Check (or proof of payment for same);and

proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process,