Justice Officer – Administration (vpsg2)

Role

The Justice Officer – Administration works with the varied business units at the Justice Service Centre and provides accurate and timely administrative support services for the different business areas at the location. The role has a strong focus on service delivery to clients, internal and external stakeholders and into the public.

Administrative duties may include responding to over the counter enquiries from staff or from the general public, providing information and assistance with matters relating to DJCS portfolio, assisting with correspondence management ( Court documents / fines / Birth Deaths & Marriages submissions) and the maintenance of a range of electronic information and filing systems.

Dependent upon location, this position will require direct prisoner contact and may involve after hours, weekend and public holiday work, remunerated in accordance with the applicable provision of the VPS Determination.

Some of your duties may include:

Provide administrative support and client services relevant to the location.

Provide information and assistance to clients, internal and external stakeholders and the public including the collation, review, and processing of applications.

Provide reception and telephone responses for the location.

Perform a range of financial duties including accounts payable, accounts receivable, petty cash and banking.

About You

As our ideal candidate, you will be able to demonstrate:

Experience within an administrative capacity within a government department would be advantageous

Experience using a records management system (TRIM / HPE Records Manager)

Experience in managing reception duties.

Proactively identifying client needs providing options and referrals where appropriate

Assisting clients to navigate the linkages between the department’s range of services

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad. 

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department’s obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19.

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the . This includes evidence of all doses of a COVID-19 vaccine required by the department (from time to time). 

Acceptable evidence includes: 

COVID-19 digital certificate or ATAGI exemption certificate (available via your account) 

Your immunisation history statement (available via your account) 

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.