Senior Executive Assistant

Overview

Energy Resourcing requires a Senior Executive Assistant to join our client’s London office permanently. 

The successful candidate will provide executive administrative support and assistance to the London Leadership Team as required.

Responsibilities

Complex diary management – organise calls and meetings (both internal and external) and be able to make changes at a short notice.

Organise extensive travel arrangements – car hires, taxi/transfer services, train journeys, flights, accommodation, and conference bookings; including arranging visas for several people, at the same time.

Process expenses promptly.

Assist in the preparation of events such as client meetings, engagement sessions, townhalls, etc.

Collate information for various reports.

Draft and prepare documentation – letters, meeting agendas, and presentations.

Actively take part in various campaigns and initiatives.

Submit IT tickets on behalf of the team and proactively deal with any IT-related issues.

Perform ad-hoc tasks (create templates, process electronic/postal correspondence, filing, updating the database (e.g. contacts), action tracking, etc).

Establish and maintain effective communication with personnel in other offices in the UK and across the globe.

Assist Facilities team with ad-hoc tasks (create templates, issue access passes, collate information for various reports, assist with managing HotDesk+ booking system, etc.).

Qualifications

Experience in a similar support (Executive Assistant) role is crucial.

A team player and confident people person with the ability to communicate easily at all levels.

A self-starter and a quick learner.

Advanced Microsoft Office skills, especially Excel and PowerPoint.

Excellent written and verbal communication skills.

Technology-savvy (proficient in social media and digital applications).

Initiative and the ability to work effectively both independently and within a team environment.

Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative.

Flexibility (e.g. sometimes be available out of hours/weekends to attend to urgent matters).

Strong organisational, multi-tasking, and prioritisation skills.

Desire to learn new processes and systems.

Connect With Us!

Not ready to apply? to stay up to date with our talent community and opportunities.