Executive Assistant – Randstad

Randstad are proud to currently be partnering with a large State Government Department in recruiting an AO5 Senior Executive Assistant This role is based in Brisbane. The contract is 3 months with potential for further extension.

Your new role

As a Senior Executive Assistant, your duties will be tasks including but not limited to…

• Provide high quality confidential administrative and executive support to the Senior Executive and committees associated with the Division.
• Liaise with senior management, representatives of business units within the organisation and other government agencies to ensure the provision of high quality administrative support functions.
• Provide administrative assistance and executive support to other areas within the division as required.

• Coordinate the daily business of the Senior Executive by regularly reviewing diary, meeting, travel demands and budgets and identifying possible issues which may impact on the business and strategic activities of the Senior Executive.
• Support division Directors with administrative requirements as needed.
• Analyse enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the Senior Executive, including redirection of enquiries to appropriate personnel.
• Maintain confidence and protect the professional integrity of the Senior Executive by keeping organisational and personal information confidential.
• Communicate and coordinate with Executive Assistants for other members of the senior leadership team to manage the daily business and strategic activities of the organisation and solve issues and competing demands
• Communicate and liaise with Senior Executives from public and private organisations on a wide range of issues, respect confidentiality and maintain effective working relationships
• Manage the flow of incoming/outgoing correspondence for the Senior Executive whilst also being required at times to assist the whole of the organisation correspondence coordination or preparation of specific correspondence.
• Coordinate meetings for the Senior Executive including attendees, organising pre-briefs where required and preparation of meeting minutes.
• Coordinate regular division and operational meetings, including rescheduling, preparation of meeting minutes, updating documents and maintaining division corporate calendar for relevant committees.
• Provide historical reference by developing and utilising filing and retrieval systems and ensuring maintenance.
• Continually review duties and operations to ensure optimal efficiency in the role.

The ideal candidate for this role will be professional, confident and have demonstrated experience in the following areas…

• Previous experience within a similar role is highly desirable
• Decision-making and finding outcomes for complex matters
• Management of confidential and sensitive information
• The ability to engage with diverse audiences and stakeholders
• High performance working in both autonomously and as part of a team
• Excellent computer, written and verbal communication skills
• Excellent punctuality and attendance

Why work with Randstad?

We value our contractors. So in addition to the benefits from your new employer, we can also offer you…

• A dedicated consultant as a point of contact
• Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts cinemas and many more.
• A free Employee Assistance Program which will provide you your family with access to professional support services
• Access to your payslips at the click of a button via our MyRandstad App
• A weekly pay cycle which gives you access to your wages sooner rather than later.

What now

Are you ready to take the next step in your career in government? If you meet the essential criteria and have the required experience listed above apply now! We would love to hear from you.

Note, unfortunately due to a high volume of interest in these roles only shortlisted candidates will be contacted.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.