Information, Records Management Clerk & Filing – Aecom

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, construction, environmental and energy. With over 56,000 employees around the world, AECOM is a leader in all of the key markets that it serves.

Our busy Civil Infrastructure group are currently looking for an experienced Document Controller to join the Melbourne team.

The Document Controller will be responsible for the daily operations, document control and administration of the various projects. This is a client facing role which requires exceptional task management and communication skills.

You will proactively support Project Managers (PM) with the implementation of the Project Delivery Systems on projects with particular focus on:

• Project Planning

• Project Execution

• Project Closure

Working in a fast paced and rewarding environment, the successful candidate will undertake document control tasks on major transport projects, including:

• QA checking of all documentation for correct numbering, revision control, status, format, title and legibility.

• Maintain document control systems and folder structures, including document registers.

• Maintain original documents/drawings and check print files and keeping all superseded revisions.

• Ensure controlled documents are transmitted in accordance with project specific procedures.

• Receive, track and issue vendor design documentation.

• Responsibility for expediting the flow of internal review documentation.

• Assisting with preparation (including formatting) of weekly/monthly project reports, reports, meeting minutes, deliverables.

• Assist PM’s and Project Directors when preparing for an internal or external audit.

• Organise regular meetings, set up teleconference and video conferences as needed from time to time.

• Liaising with client counterpart – e.g. Document Controller, Project Administrator, Administration Team members.

• Encourage safe practise within project team.

• Provide administrative support to the project team.

This role can be a hybrid of office and work from home, dependent on project needs.

Qualifications

You will be highly motivated and enthusiastic – eager to learn and take on new tasks. Your patience, ability to collaborate and supportive co-ordination skills will be key in this position.

Ideally, you will have:

• A professional attitude and high level of attention to detail

• Ability to take ownership and responsibility of your tasks and work

• Advanced in MS Office suite including Word, PowerPoint, Outlook and Visio.

• Competent level in MS Excel.

• Excellent client service (both internal and external).

• Excellent written and verbal communication skills, including the ability to liaise and consult with staff at all levels within the organisation and a range of external clients.

• Effective time management and excellent organisational skills with the ability to prioritise tasks.

• Knowledge of document control software preferable but can also be learnt on the job (Aconex, TeamBinder, Incite, ProjectWise, Bluebeam).

• Project Control/Administrative related qualification at any level (not essential).

Additional Information

Benefits at AECOM

AECOM is a place where you can maximize your innovative thinking and collaborate with a diverse range of highly intelligent and talented people. It’s a place where you can apply your skills to some of the world’s most challenging, transformational, and iconic projects.

We’re an Equal Opportunity Employer and we’ve committed to creating a culture that embraces flexibility for all team members. We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.

• Flexible start and finish times, working from home, part-time and job share options

• Working from Home Tool Kits + Mobile Phone

• State of the art, modern and contemporary offices

• Paid Parental and Partner Leave

• Purchased additional annual leave + salary packaging

• Corporate Employee discounts from up to 400 retailers

• Wellbeing benefits e.g. vaccinations, health insurance discounts

• Employee stock purchase plans

• Professional memberships

• Professional and technical development opportunities.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

ReqID: J10079810
Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: ANZ

Career Area: Administration

Work Location Model: Hybrid