Office Coordinator

Office of the Deputy Vice-Chancellor (Education)

• Due to an internal staff promotion, we are seeking a dynamic team member to join the DVC (Education) Office as we move forward with UWA 2030
• Two ongoing positions available – one full-time and one part-time (negotiable FTE)
• Base salary range: Level 7 $92,679 – $102,830 p.a. plus 17% superannuation

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

About the team

The principal role of the Office of the Deputy Vice-Chancellor (Education) is to lead and oversee a diverse portfolio supporting the educational activities of the University.

About the opportunity

As the appointee you will, under limited direction, provide senior administrative, planning and executive support to the Office of the Deputy Vice-Chancellor (Education), leading the establishment and maintenance of briefing processes, office systems, policies and procedures to ensure efficient operations as part of a dynamic and fast paced team. 

About you 

To succeed in this role, it is critical you possess administrative experience at a senior level and show outstanding organisation skills.  You should also possess experience supporting committees, preparing and editing briefing notes, and be able to show excellent writing skills.  A track record of successfully designing and streamlining processes would be highly regarded, as would prior experience managing correspondence for senior executives.

To be considered for this role, you will demonstrate:

• Relevant tertiary qualifications or equivalent competency
• Substantial and extensive relevant senior administrative experience at an appropriate level
• Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email
• Experience providing executive officer support to committees and other meeting groups
• Excellent written and verbal communication skills and consultation skills
• Excellent planning and organisational skills, demonstrated ability to contribute to long term planning and strategic direction, and ability to meet strict deadlines
• Ability to work independently, show initiative and work productively as part of a team
• Commitment to providing a high level of quality customer service
• Demonstrated ability to maintain strict confidentiality and discretion

About your application

Full details of the position’s responsibilities and the selection criteria are outlined in the position description:  Office Coordinator – 514074.pdf

You are required to address the selection criteria in your submission in a separate document. For information to assist you with compiling statements to answer the selection criteria, please visit Addressing the selection criteria.

Closing date: 11:55 PM AWST on Sunday, 2 April 2023.

To learn more about this opportunity, please contact Paula Goss on (08) 6488 6701 or at [email protected].

This position is only open to applicants with relevant rights to work in Australia.

Application Details: Please apply online via the Apply Now button.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace.  We celebrate difference and believe diversity is fundamental to achieving our goals as a globally recognised Top 100 educational and research institution.  We are committed to creating a safe work environment for Aboriginal and Torres Strait Islander people, women, people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community and people living with disability.

• We have a globally competitive, gender neutral parental leave policy with 26 weeks paid leave after 12 months service and 36 weeks after 5 years.
• We have on-campus childcare facilities for child 6 weeks to kindy.
• We facilitate flexible working, with part-time and job-sharing arrangements considered.
• We have an ongoing partnership with Pride in Diversity and were recently awarded a Bronze Employer status for LGBTIQA+ inclusion.
• We have Athena SWAN Bronze accreditation and actively work to improve gender equity. 

Should you have any queries relating to your application, please contact the individual named in the advertisement. Alternatively, contact the Talent team at [email protected] with details of your query. To enable a quick response, please include the 6-digit job reference number and a member of the team will respond to your enquiry.