Contract Administration And Invoices Officer

Position Summary:

The position is responsible for processing of payment of invoices for ET&L section and associated administrative aspects including maintaining invoice register, weekly reporting and record keeping for ET&L contracts. Applicants will need to have strong client service skills, be able to manage priorities, meet deadlines and have excellent attention to detail.
The position requires initiating contact and ongoing interaction with a wide range of internal and external stakeholders, in the private sector, government and academia.

Specific Duties / Responsibilities:
The duties for the role are but not limited:

ET&L Invoice mailbox management

Quality assurance of invoices

Goods receipting of invoices in EasySAP

Prepare invoice reports on requests

Responding to written and telephone requests from internal and external stakeholders ensuring prompt payment of invoices

Maintaining a database of invoices/register

Other duties as required including record keeping and other administrative tasks

Maintaining work area files and recording systems. As part of your daily activities you are responsible for creating complete and accurate records in accordance with the Recordkeeping Practice Statement and Instruction and Guidelines – TRIM

Stock take, purchasing and processing of consumable orders.

Applicant response:

As part of your application, you will be required to prepare a response document (minimum 11pt font in MSWord or PDF format), which you will upload in the next section.

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

Please prepare a statement of claims response (Applicant Response) addressing the following capabilities:

Achieves results

Demonstrates professional or technical proficiency

Please provide a one page response (in total).

How to apply:

Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in Home Affairs’ online recruitment system (ourPeople).

As part of your application you will need to provide:

Your CV

Your Applicant Response document

Details of two referees

Include your full name and the Requisition Number –  127338  in the footer of any documents being uploaded.

Eligibility and Specific Conditions of Employment

To be eligible to work with the Department of Home Affairs you must:

Be an Australian Citizen

Fulfil the Department’s minimum requirements by satisfactorily answering all screening questions during the application process

Obtain and maintain the required AGSVA clearance

Obtain and maintain a current Employment Suitability Clearance

Satisfy a probation period

Undergo a health assessment (if applicable).

To be eligible to work in some roles, you may be required to be fully vaccinated against COVID-19 (including any COVID-19 booster dose to maintain an ‘up-to-date’ status). Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation, if a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable period, they may not be offered that role.