Hr & Office Coordinator

Join a Montreal headquarter company that helps organizations around the world create a personalized journey of impact and fulfillment for their people. Explorance offers innovative People Insight Solutions because we believe that each experience matters.

Located in vibrant Melbourne, Explorance is a rapidly growing software company recognised for its unique workplace culture.

Explorance is looking for a Human Resources and Office Coordinator to join our dynamic team that thrives in a demanding, fast-moving environment. As the Human Resources and Office Coordinator, you will be reporting to the Human Resources Director, the Human Resources and Office Administrator, and will work with our Australian Team and will work daily with our Asia Pacific GM to assist in the daily operations of the office as well as the Human Resources department. You will also be responsible for supporting various projects including organising internal and external events, HR administrative tasks, and ensuring alignment between Sales and Marketing.

What you will do as our new Human Resources and Office Coordinator

Planning & organising employee engagement activities & coordination with vendors

Responsible for internal communication such as birthday celebration, organisation announcements & employee engagement communications

Active participation in the recruitment process. Will coordinate the job postings, screening, scheduling and follow up of candidates

Main contact for all new employees from offer to onboarding

Ensure timely & accurate employee records

Facilitate exit process in the collection of laptops and other office assets

Responsible for handling queries related to the employee life cycle

Manage inventory related to office and kitchen supplies

Providing general administrative support to the HR department and business stakeholders

Implementing continuous process improvements to ensure efficiency

Other HR projects and initiatives as assigned

Execute administrative task: invoices, payables etc.

Complete monthly expense reports

Prepare and make bank deposits

Receive and distribute mail

Manage internal events & meetings (online, onsite and offsite)

Support the administration of Sales events and conferences, employee team events; General office administrative tasks

What you will need to succeed in the role:

Minimum of 2+ years of experience in a similar role

Must be mature and discreet and have experience dealing with highly confidential information

Excellent verbal and written communication skills (English); ability to communicate effectively at all levels in the organisation.

Outstanding interpersonal skill

Capacity to organise, plan and participate in various projects

Meticulous attention to detail and strong organisational, time management and prioritisation skills

Customer service attitude

Creative, self-motivated, and curious to learn.

Microsoft Office, Sharepoint, Expensepoint knowledge

Ability to handle the pressure of multiple simultaneous tasks and deadlines

Responsible & team-oriented

Constantly strives for improvement

Experience working in a dynamic and challenging, growing start-up environment

Working Conditions

Fast-paced environment

Must be willing to work outside of “normal” business hours where required

Benefits

Public transport subsidy

Fitness subsidy

Private health insurance subsidy

Convenient Melbourne CBD location

About Explorance 

Founded in , Explorance supports more than 20 million students and employees in their professional journey of purpose, growth, and impact.

As the leading provider of People Insight Solutions, Explorance focuses on where people experiences converge with talent effectiveness. By connecting the moments that matter, we bring together a unified picture of needs, expectations, skills, knowledge, and competency. By providing proven measurement expertise and decision-grade AI-enabled recommendations, we help accelerate the insight-to-action cycle, enabling organizational agility and individual success.

Headquartered in Montreal with business units in Chicago, Chennai, Melbourne, Amman, and London, Explorance works with 25% of the Fortune companies and the world’s top Higher Education institutions. Explorance has been consistently recognized for its culture of high trust by the Great Place to Work® Institute, and as a Deloitte Technology Fast ™ organization. To learn more, please visit or connect with us on LinkedIn, Facebook, and Twitter.