Executive Assistant

About the Executive Assistant position

We are looking for an experienced Executive Assistant based in Melbourne who will provide support with clerical tasks, ensuring all related corporate procedures are well-organised and performed in time. A successful candidate should be able to act proactively and without guidance while understanding company’s needs and adhering to its policies.

Executive Assistant responsibilities are:

• Help to establish contact between the executives and company employees/clients and manage information flow

• Manage information for internal and external communication including memos, emails, presentations, reports

• Supervise the performance of clerical and administrative staff

• Help executives to arrange their daily schedule, setting up meetings, travel, speaking engagements and ensuring they follow their agenda

• Receive and direct phone calls and distribute correspondence

• Manage office filing system

• Perform office management operations by keeping up with office supply inventory

Executive Assistant requirements are:

• 3+ years’ experience of working on an Executive Assistant or Senior Executive Assistant   position

• Profound experience with office management systems and procedures, as well as major office gadgets and applications

• Outstanding MS Office knowledge and English proficiency

• Strong organisational and time management skills,

• Strong verbal and written communications skills

• Confidentiality and discretion

• High School degree; PA diploma or certification will be a bonus