Who can apply:
Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community.

About the Department of Home Affairs: 
Be part of something bigger: contribute to building a secure Australia that is prosperous, open and united.
Join a connected team of professionals, where you can be your authentic self; grow your career while making time for all parts of your life.

The Department of Home Affairs is a central policy agency, providing coordinated strategy and policy leadership for Australia’s national and transport security, federal law enforcement, criminal justice, cyber security, border, immigration, multicultural affairs, emergency management and trade related functions.

The Department of Home Affairs includes the entirety of the Department of Immigration and Border Protection. It also includes national security, emergency management and criminal justice functions from the Attorney-General’s Department; the Office of Transport Security from the Department of Infrastructure and Regional Development; multicultural affairs from the Department of Social Services; and the counter-terrorism coordination and cyber security policy functions from the Department of the Prime Minister and Cabinet.

Working with Us:

Our people are integral to achieving our mission to protect Australia’s border and manage the movement of people and goods across it.

We offer challenging and diverse careers that touch upon many parts of Australian life – industry and commerce, trade and travel, our national security, the protection of our community and the security of our offshore maritime resources and environment.

Our success depends largely on our ability to foster the innovation, efforts and diverse skills of our people. We strive to create a motivating and rewarding working environment in which we value performance, our people, integrity, service and service standards.

We encourage applications from Indigenous Australians, people with disability and people from other diverse backgrounds. We are committed to providing a working environment that values diversity and inclusion and supports staff to reach their full potential.

Executive Assistant Temporary Employment Register: 

The Executive Assistant (EA) job role covers a range of duties and activities in support of all executive levels of the Department of Home Affairs (the Department) and the Australian Border Force (ABF).

The Executive Assistant Temporary Employment Register (for all state and territories except the ACT) is open to candidates to submit an expression of interest for employment within the Department of Home Affairs, specifically as an Executive Assistant at the APS 3 to APS 6 level, in locations outside of the ACT.

The register enables us to access potential candidates with administrative or Executive Assistant experience at short notice for non-ongoing or temporary vacancies.

We are looking for people who are:

Committed to the highest levels of ethical behaviour, integrity and professionalism

Committed to the values and behaviours of the organisation

Committed to developing their skills and knowledge

Able to apply frameworks and principles through critical thinking

Committed to client service and responsive to requests

 
Non-ongoing or temporary employment opportunities may be offered on a full-time, part-time or intermittent/irregular (casual) basis depending on business needs and requirements.

Non-ongoing opportunities will be offered for a specified term of up to 18 months.

Your registration will remain active until 30 June 2021. After this time you will need to submit a new expression of interest by reapplying. 

Specific Duties and Responsibilities

APS3

Address routine, straightforward telephone enquiries and independently respond to internal and external queries

Undertake diary management, including prioritising time and drawing attention to matters of importance

Under general supervision and direction, use a level of tact, diplomacy or persuasion to re-negotiate timeframes with stakeholders, if it is clear that timeframes are not going to be met

Under general supervision and direction, organise task allocation.

APS4

Address routine to moderately complex telephone enquiries and independently respond to internal and external queries

Under general direction, coordinate correspondence, corporate documentation, submissions, speeches, talking points, research papers, hot issue briefs, and other communication

Provide support and guidance to lower level or new staff members to successfully carry out the role and

Review, check or certify the work of employees and monitor work practices.

APS5

Monitor and track incoming documents to ensure correspondence is triaged and actioned accordingly

Under limited direction, prepare meeting materials, correspondence, presentations and minutes, including the administration of critical, confidential and sensitive information

Liaise with stakeholders and assist with the resolution of moderately complex to complex policy, project or operational issues, responding to their needs and expectations as required

Mentor and coach others, use experience to provide coaching and guidance that build the capability and capacity of mentee’s in accordance with their strengths and weaknesses.

APS6

Manage complex telephone enquiries and independently respond to internal and external queries, requiring analysis

Arrange and coordinate meetings with internal and external stakeholders and coordinate venue bookings, audio visual equipment and other meeting resources as required

Anticipate and identify relevant internal stakeholders’ expectations and concerns and adapt communication style to present messages in a clear and concise manner

Develop objectives for short-term tasks and contribute to strategic planning for longer-term initiatives.

Applicant Response:
In addition, please also upload a one page cover letter briefly outlining your experience and why you are interested in a temporary position with the Department.

How to apply:
Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in Home Affairs’ online recruitment system (ourPeople).

As part of your application you will need to:

Attach your CV

Attach your Applicant Response document

Provide details of referee/s

Include your full name and the Requisition Number –  91562  in the footer of any documents being uploaded.

Eligibility and Specific Conditions of Employment
To be eligible to work with the Department of Home Affairs you must:

Be an Australian Citizen

Fulfil the Department’s minimum requirements by satisfactorily answering all screening questions during the application process

Obtain and maintain the required AGSVA clearance

Obtain and maintain a current Employment Suitability Clearance

Satisfy a probation period

Undergo a health assessment (if applicable).

Technical Assistance

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment ([email protected]) including screen captures if necessary. A response will be sent during business hours.

Notes :
Remuneration: The Department offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

Information about employment in the Department of Home Affairs, and advice on how to apply for vacancies can be obtained from the department’s website at http://www.homeaffairs.gov.au/about/careers-recruitment

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to recruitment at [email protected]. A response will be sent during business hours.

If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: [email protected]