Executive Assistant

>Canberra ACTTo obtain a copy of the Vacancy Information Kit for this vacancy, please click on the ‘Apply now’ button at the left of this advertisement.The key duties of the position include:Our OpportunityWe are looking for a dynamic and collaborative Executive Assistant (EA) who takes initiative to support the First Assistant Secretary (FAS) and the Employment Conditions Division Executive Team. The EA will work collaboratively with the Executive Officer, supporting the senior executive in the division across all aspects of the role and daily duties, ensuring that they are briefed, prepared and able to meet all of their obligations and commitments. The EA provides high level administrative support, including liaison with senior internal and external stakeholders and line areas across the Industrial Relations Group. Duties are carried out under limited direction and include prioritising diary requests and managing all aspects of the administration of the office of the Senior Executive. This role requires initiative and the ability to make administrative decisions on behalf of the division. This role also involves providing support, guidance and assistance to the three branches within the division.Who are we looking for?Under limited direction, the APS 5 Executive Assistant undertakes a wide variety of activities related to executive support, including: managing the office of the Senior Executive, including the effective management of information flow providing high level secretarial support including preparation of routine correspondence, screening telephone calls (and directing queries to relevant officers), photocopying/scanning and filingmanaging diary, travel and meeting preparations including organising venues, catering and preparation of material and minute taking as requiredassisting with the division’s financial management including processing of accounts payable, management of corporate credit card accounts, management of cab-charge register/vouchers and quality assurance and approval of travel in SAPmaintaining oversight of the division’s incoming correspondence via the Parliamentary Document Management System (PDMS) and assigning to line areascommunicating and liaising with staff at all levels within the agency as well as internal and external stakeholdersother duties as specified by the SES. Please refer to the AGD Performance Expectations for more detail.The range and nature of work within the Attorney-General’s Department requires a workforce that reflects our diverse society and the department provides a number of support mechanisms for employees.As an AGD employee, you will: be part of an inclusive and diverse work environmentreceive a generous starting salary and work conditionsbenefit from supportive learning and developmentbe supported by a range of active networks including the Indigenous Employee Network, the Celebrating Ability Network, the Women’s Network, the Pride Network and the Cultural and Linguistically Diverse Network. To see further information regarding our support for our employees, please see our Workplace Diversity Page .EligibilityTo be eligible for employment at the Attorney-General’s Department applicants must be Australian citizens. Applicants offered employment will be required to successfully undergo a police record check and be able to obtain and maintain a security clearance at a specified clearance level. The successful applicant must be willing to disclose all relevant and required information.Successful applicants engaged into the APS will be subject to a probation period. A merit pool of suitable applicants may be created from this process, and will be active for 12 months after the date of this gazettal.If you have any questions regarding the recruitment process or require any reasonable adjustments, please speak to HR Assist on [email protected] or phone (02) 6141 6111 (Option 2). RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability