Executive Assistant / Hr Administrator

Job Description

• Provide EA support to the Global Energy CEO.
  ​​​​​​​These duties include but are not limited to:
  • Manage the CEO's diary, emails, and communications.
  • Liaise with relevant EA's across the international RPS Group to coordinate travel arrangements of senior RPS Group plc Board/executive member visits to Australia or other locations.
  • Compile monthly, and adhoc executive reports.
  • Contract administration; liaise with legal and accounting advisers to assist with the Energy business's corporate activities.
  • Assist in the preparation of executive presentations, reports, and business submissions.
  • Coordinate regional events/workshops.
  • Organise travel arrangements, and expense reconciliations, etc
    ​​​​​​​
• Provide administrative support to the Human Resource Director (HRD).
  These duties include but are not limited to:
  • Manage the HRD's diary, emails and communications.
  • Organise HRD's travel arrangements, and expense reconciliations, etc
  • Produce monthly and adhoc reports from our HRIS.
  • Manage the People Team email inbox.
  • Manage the probation tracking process of new starters.
  • Support People team in contract administration and drafting various employee letters and documents.
  • Assist the People team in companywide recruitment, including creating roles for approval, drafting and posting job ads, CV screening, and arranging interviews
  • Employee set-up and maintenance within our HRIS system
  • Become the super-user for our companywide performance management portal and assist with user enquiries.
  • Manage new starter gift process and employee milestone/recognition gift cards process.

Qualifications

• Minimum 5 years experience providing administrative and executive support, preferably supporting two or more people at a time.
• Advanced Microsoft Office skills and SharePoint
• Demonstrated ability to produce high quality, accurate work and discretion
• Excellent communication and interpersonal skills
• Excellent time management skills
• HR degree or other tertiary studies in HR or Administration is desirable but not required.

Additional Information

RPS defines, designs, and manages projects that create shared value by solving problems that matter to a complex, urbanising, and resource-scarce world.

Along with a great leadership team and a strong and collaborative working culture, RPS will provide you with career development opportunities and the ability to learn from an outstanding People team. Whose advice and support are actively sought while also having access to a range of employee benefits such as our active life benefit, flexible work arrangements, professional memberships, anniversary leave, + more!

If this role sounds like you, we would love to hear from you!