Court Clerk And Administration Officer – Fixed-term Register

Magistrates Court: Fixed Term Employment Register

The fixed term employment register is designed to provide the Magistrates Court with a pool of suitable applicants to undertake the duties of Administration Officer or Court Clerk on a casual or fixed term basis.

Prior training, experience and qualifications in a court environment are not required. Flexible options will be considered regarding part-time hours, however please note that the Magistrates Court will need to ensure staff are available for court sitting timeframes.

Applications are invited from persons interested in being considered for casual or fixed term employment for a period of up to 12 months. Vacancies arise from time to time for the position as outlined below.

Note: these are not actual vacancies but may potentially become available.

Administration Officer

Salary range: $62,933 – $67,732 pro rata General Stream Band 2

This position contributes to the court through the provision of high level customer service and an efficient and effective range of administrative and clerical functions including, responding to telephone and front counter customer enquiries, the listing of matters for court, the registration of court related documents, the entry of outcomes. To succeed in this role you will have personal resilience, excellent attention to detail and enjoy working within a team in a fast-paced environment. You will have attributes that reflect the Court’s values, in particular those of independence, integrity and respectful behaviour.

 Statement of Duties (Generic) Administration Officer.pdf

 Administration Officer Band 2 Information Sheet for applicants.docx

 Administration Officer Band 2 Information Sheet for applicants.pdf

Court Clerk

Salary range: $70,490 – $76,195 pro rata General Stream Band 3

This role supports the operations of Magistrates court through the co-ordination and recording of proceedings in court and in Chambers and by undertaking a range of associated administrative and clerical functions. Working closely with magistrates and court users, you will have a high level of personal resilience, excellent attention to detail and enjoy working in a busy, fast-paced environment. You will have attributes that reflect the Court’s values, in particular those of independence, integrity and respectful behaviour.

 Statement of Duties (Generic) Court Clerk.docx

 Statement of Duties (Generic) Court Clerk.pdf

 Court Clerk Information Sheet for Applicants.docx

 Court Clerk Information Sheet for Applicants.pdf

Essential Requirements

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

Arson and fire setting

Violent crimes and crimes against the person

Sex-related offences

Drug and alcohol related offences

Crimes involving dishonesty

Crimes involving deception

Making false declarations

Malicious damage and destruction to property

Serious traffic offences

Crimes against public order or relating to the Administration of Law and Justice

Crimes against Executive or the Legislative Power

Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

How To Apply

If you wish to be considered for any potential vacancy for either position, you should download the Information Package which will provide information about the management of the register, the information we require and the process for registration.

 About the Department of Justice (Magistrates Court).DOCX

 About the Department of Justice (Magistrates Court).pdf

 Information package – Fixed-term register – 2022.DOCX

 Information package – Fixed-term register – 2022.pdf

Please click the blue Apply Now button. You will be prompted to complete an online application form and to attach your resume and responses to the selection criteria. Please note that we require a full long-form response to each selection criteria (approximately half a page per criteria). Please note attachments must be in Microsoft Word or PDF format. Your application should note which position you wish to apply for.

The registers will remain open to applicants at all times until 30 January 2023 and will be reviewed on a regular basis.

If you require more information about the duties and selection criteria, please contact Debbie White on (03) 6165 7606 or [email protected].