Secretary – Dispute Resolution (restructuring & Insolvency) at Baker McKenzie (Sydney)

Job Description

Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly, and, if necessary, redirecting queries

Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents, using version control and track changes

Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients

Supporting the client matter intake process

Processing expense claims and cheque requisitions

Undertaking conflict searching

Time entry – production of narratives, creation of glossaries, etc.

Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests

Supporting the Restructuring & Insolvency sub-group including in setting up team meetings and events and managing expenses

Working directly with clients, developing and maintaining relationships, and assisting with business development activities

Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors

Assisting with the organising and conduct of client events, meetings and social functions for the Practice Group

Managing authors’ calendars and schedules and keeping informed about authors’ whereabouts at all time

Assisting in preparing and distributing relevant documentation to authors prior to critical dates meetings, court proceedings, settlements etc.)

Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm’s requirements

Managing various ongoing projects as required

What we’re looking for

Our ideal candidate would have:

Previous experience in a similar role, ideally in a law firm or professional services environment supporting partners with substantial practices and multiple fee earners;

Litigation and court forms experience;

Experience with monthly billing process;

High level of accuracy and attention to detail;

A minimum typing speed of 50 wpm (90% accuracy rate);

Excellent computer literacy in Word, Excel, PowerPoint and Outlook email;

Excellent customer service and client relationship skills;

iManage and Chrome River experience preferred but not required;

Certificate IV in Business Administration or equivalent is desirable.

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This job vacancy was been posted over 40 days ago, but is still active and currently accepting new applications.

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